Wednesday, April 18, 2007

Send the call for tenders

Name: Send the call for tenders
Type: rule set
Status: final
Version: 2007-04-26
Referring to: Process.Call for tenders

R1: make use of professional help
- purchasing department can be used to reduce prices
- provider management department can provide a longlist of possible suppliers

R2: The suppliers on the longlist should be evaluated. Check references the suppliers give on their website or that has been obtained by ther key account manager. Ask tough questions! This results in a short list.
R3: Have the call for tenders sent to all suppliers at the same time to avoid legal problems. Your provider management may well have a standard letter to use, in order not to forget anything.
R4: Allow questions. Handle this rather formally, because you want to redistribute questions and answers to the suppliers.
R5 [fear of unwanted phone calls by suppliers]: Don't forget to exclude your mobile phone number from you email :-)
R6: publish the dates for the supplier's presentations
R7: direct communication to 1 or 2 persons only (on both sides)

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